Frequently Asked Questions

How should I record mileage?
When do I get per diem?
What are incidentals on a cruise?
Timesheets
Overtime
Comp time
Building closure
Telework
Jury duty

How should I record mileage?
You record mileage on our travel Excel spreadsheet. 

When do I get per diem?
A per diem is money that you get to spend on food and other incidentals. Incidentals includes tips and phone calls. If you are away on travel for more than 12 hours and more than 50 miles from home then you are eligible for 3/4 per diem. If you are away less than 12 hours then you do not get per diem. If you travel for more than one day then the first and last day that you are on travel you are eligible for 3/4 per diem. On the days in between you get full per diem.

What are incidentals on a cruise?
Each day that you are on a boat you get $5/day for incidentals.  On the first and last day you get $3.75/day.

Timesheets

Guidelines for using the online time tracker are here and the actual online time sheet is here.

Overtime
Please clear all overtime with your COTR before you accrue it.  Every single contract I have says that we have to do it that way.  Surprise overtime usually gets denied. Please put a note on your time sheet saying what you were doing so that the COTR is reminded that it was authorized when he/she sees the time sheet.

Comp Time
Time off in lieu; compensatory time; or comp time refers to a type of work schedule arrangement that allows workers to take time off instead of, or in addition to, receiving overtime pay.  In the United States, such arrangements are currently illegal for private sector workers under overtime laws, but the practice is legal in the public sector.  This is why you will hear federal employees talk about it.  You work in the private sector for a company that contracts with the federal government.  We cannot do it.

Building closure
If your place of work is closed then we cannot bill the client for any hours you have not worked.  You can work from home.  You can make up hours on another day.  If the client is not getting the benefit of your hours worked then it does not make sense for me to send them a bill for it.  This means that if the office is closed you can use your vacation time, sick time, or take leave without pay or make up the hours on another day when the office is open.  You can also work from home if you have work that can be performed at home.  Only Laura Shulman can make an exception to this.  Your colleagues in the client's office have their own regulations to follow and their regulations do not apply to Integrated Statistics employees.

Tele-work
It is allowed.  You just have to get your COTR approval and have access to what you need to do the work.

Jury duty
I'm obligated by law to pay you for the first 3 days minus anything that the court pays you. Please send in the official notice that says you were there and whether you were paid.

In the timesheet program, put the hours spent on jury duty under the Holiday box and then write a note in the Notes section that it was jury duty.