Integrated Statistics Forms

Here are the Integrated Statistics forms for new hires, health insurance, travel, and timesheets. Please email the Integrated Statistics office with questions about when or how to fill them in.

To download a form, click the link. If that doesn't work, try right-clicking and using the Save as menu option.

New hire forms

• I-9 form (download instructions) for verifying employment eligibility, and instructions for filling in the form.
  
• W-4 form for withholding the correct federal income tax from your pay. You'll want to send in a new Form W-4 when your personal or financial situation changes.
  
• Voluntary Self-Identification of Disability (CC-305) may be submitted at any time to indicate or change your disability status. The form explains disability and why we make this form available.
  
• This form may be submitted at any time to indicate or change your veteran status, as explained on the form.
  
• Section 125 Premium Only Plan for having your share of health insurance premiums paid with pre-tax dollars.

Health insurance forms

• Section 125 Premium Only Plan for having your share of health insurance premiums paid with pre-tax dollars, reducing your cost.

401K plan

Travel forms

• The Travel Request form notifies Integrated Statistics and your federal contact of your intent to travel.
• The Travel Reimbursement form itemizes your travel costs so you can get reimbursed.
• The ODC form reports other direct costs associated with your project. Please describe your purchases in detail.

Recording your work time

Once we set you up in the system, you should receive an email back with login instructions. Sadly, this email may end up in your spam folder, so please look for it there. Email the Integrated Statistics office if you have trouble finding the email or logging in.

How the time application works

How to fill out a timesheet

• You are expected to record your time at the end of each day.
• Round off to the nearest quarter-hour.
• For any given day, enter the time you began and the time you ended and the total amount of time you had in breaks (in hours and minutes).
• Click the Save button when you are done recording time for the day.
• At the end of the two-week period, check it over and then click Submit to finalize it and send it in.

Timesheet Tips

• Some of the Frequently Asked Questions are time-related.
• If you are not sure how to fill in your timesheet, have a look at these examples.
• You can also email the Integrated Statistics office with questions.
• Feel free to add notes to give additional explanations.
• If circumstances prevent you from recording your hours, please let us know. You may be able to submit them by email.
• Overtime: If you work more than 40 hours in one week, the timesheet program automatically moves hours to the overtime line. Please clear all overtime with your federal contact before you accrue it. Every single contract I have says that we have to do it that way. Surprise overtime usually gets denied. Please put a note on your time sheet saying what you were doing with those hours, so your federal contact is reminded that it was authorized when he/she sees the timesheet.
• Holidays, vacation, sick leave, and other types of leave: These hours do not count toward the 40 hours. Holiday, vacation, and other forms of leave are described here. Holiday hours should show up automatically in the timesheet.
• Special Leave: To record special leave time in the timesheet program, look on the left side of the window for a dropdown menu labeled Special Leave. Clicking on that menu shows a list of all the possible leave types. When you click a leave type, a row of entry boxes shows up so you can enter the number of hours you spent on leave during that week. Enter your leave hours and click Save as usual. If you enter values in the vacation and/or sick fields, your accrued hours are decremented.
• If you sign up for the Intuit "View My Paycheck" account, you see your accrued time whenever you log in.
• Jury duty: I'm obligated by law to pay you for the first three days minus anything that the court pays you. Please send in the official notice that says you were there and whether you were paid. To enter the jury time into your timesheet, click the Special Leave dropdown and choose Jury Duty. Then enter the hours that you spent on jury duty in those fields.

Time while at sea

Timesheet corrections

Thank you for taking the time to read and understand this. It is much appreciated.